- AUTORENEWAL - REOCCURING BILLING: Member understands that this Agreement is for the term set forth in Section A Membership Type and Fee and Member agrees to pay consecutive monthly installments as selected in the Membership Type and Fee Section until the expiration of the term. After the expiration of the term, Membership will NOT automatically cancel and Membership will continue on a Month-to-Month basis (meaning that you will be charged monthly based on the Month-to-Month rate at the time your term expires) until Member renews or cancels this Agreement. All requests for cancellation must be made in the manner prescribed in Section 4 and at least fifteen days in advance of the effective cancellation date.
2. CONSUMER`S RIGHT TO CANCELLATION. MEMBER MAY CANCEL THIS CONTRACT WITHOUT ANY PENALTY OR FURTHER OBLIGATION WITHIN THREE (3) DAYS FROM THE AGREEMENT DATE; IN THE MANNER PRESCRIBED IN SECTION 4 OF THIS AGREEMENT. All monies paid pursuant to this Agreement shall be refunded within fifteen business days of receipt of such notice of cancellation. If You executed any credit or loan agreement to pay for all or part of the club services, any such negotiable Instrument executed by the You will also be returned within fifteen days.
3. ADDITIONAL RIGHTS TO CANCELLATION; Member may also cancel this Agreement via 45 days written notice; in the manner prescribed in Section 4 for any of the following reasons: a. If upon a doctor`s order, Member cannot physically receive the services because of significant physical disability for a period in excess of six months. b. If Member dies, his/her estate shall be relieved of any further obligation for payment under the contract not then due and owing. c. If Member moves more than twenty-five miles from BQE HEALTH CLUB LLC DBA VIBE FITNESS, herein referred to as `Club`, (must provide satisfactory proof of new residence) d. If, within the first twelve months of membership, Members employment is Involuntarily terminated without cause (must provide a letter from former Employer confirming termination of employment and reason for termination); provided that any Member canceling under this sentence shall be required to pay an early termination fee of $100. e. If the services of the Club cease to be offered as stated in the contract. f. All monies, except any initiation or sign-up fees, paid pursuant to such contract canceled for the reasons in this paragraph shall be refunded provided however, that the Club may retain the expenses incurred and the portion of the total price representing the services used or completed, and further provided, that the Club may demand the reasonable cost of goods and services which Member consumed or wishes to retain after cancellation of the contract. In no instance shall the Club demand more than the full contract price from the You. If You have executed any credit or loan agreement to pay for all or part of the health club services, such negotiable instrument executed by You shall also be returned within fifteen days. If You received any free months as an inducement to enter into this Agreement or as a result of referring new members, such free months shall not be considered in computing the amount of any refund to which You may be entitled.
4. CANCELLATION PROCESS: Notice of cancellation shall be in writing and signed by You, either in person (must get proof of cancelation if in person), via email or mailed via certified mail, return receipt requested to the Club at the address specified herein. Notice of cancelation may also be provided in the same manner in which the membership was purchased (Ie. If You purchased Your Membership via our Website then You may likewise cancel via this route). Such notice shall be accompanied by the contract forms, membership cards and any other documents of evidence of membership previously delivered or provided to You.
5. DEFAULT AND LATE PAYMENT: Should You default on any payment obligation as called for in this Agreement, the entire remaining balances shall be deemed due and payable upon demand, and You agree to pay allowable interest and all costs of collection, including, but not limited to, collection agency fees, court costs and attorney fees. Should any month payment become more than ten (10) days past due, You will be charged a Ten ($10.00) Late Fee. The Club reserves the right to charge balances and overdue balances to their current account under the Electronic Funds Transfer Authorization.
6. MEMBER`S HEALTH WARRANTY: You represent that You are in good health and have no disability, impairment, injury, disease or ailment preventing from engaging in active or passive exercise or which would cause increased risk or injury or adverse health consequences as a result of naive or abusive exercise. You assume full responsibility for Your use of the facility and shall indemnify Vibe Fitness Clubs, the Owner of the Club location the member is utilizing, its affiliates, agents and employees against any and all liability arising out of use of the facilities.
7. RULES, REGULATIONS, AND SCHEDULES: YOU agree to abide by all the membership rules, regulations and schedules of Club, which may be posted or issued orally, and which may be amended from time to time, at Management`s sole discretion.
8. PRESENTATION OF MEMBERSHIP CARD: NO ONE will be admitted to Vibe Fitness clubs without displaying a valid membership card or registering as a guest.
9. INDEPENDENT CONTRACTORS: From time to time we may make available to members and their guests the services of independent contractors. We do not warrant or guarantee the quality of these services and do not guarantee that these services will remain available to Members or their guests for any period of time, and hereby disclaim all liability arising out of such services.
10. GUESTS: Member guests are permitted in the club, provided however they must be validly registered and pay for a guest pass, all guests must comply with all Club rules, regulations, fees, schedules as may then be in effect. Club reserves the right to limit the number of times any one guest can use the club / facility and reserves the right to exclude any guest whose use of the club / facility, in the sole opinion of the Club, would be detrimental to the club / facility or any of its members. All guests must present valid identification, register and sign in at the front desk.
11. TRANSFERS OF MEMBERSHIP: Membership may not be transferred.
12. UPGRADING MEMBERSHIPS: A Member may upgrade his or her membership (e.g., Select to All Access) with the prior consent of management; provided Member/Buyer will be responsible for paying an upgrade fee and for the ongoing payment of any additional monthly fees associated with such upgrade. In addition, transfer to a Club offering only upgraded memberships will result in an upgrade fee and additional monthly fees.
13. YOUR OBLIGATIONS: YOU shall not be relieved of Your obligations to make payments that were agreed to, and no deduction from any payments shall be made because of Your failure to use the club or its facilities. (Member dues are for the period of time and are no way related to or adjusted based on, actual usage of the club or facilities.)
14. ENTIRE AGREEMENT: Except for the rules, regulations and schedules posted at the club or issued orally by Club from time to time at its discretion, all of which are incorporated into this agreement, this contract constitutes the entire and exclusive agreement between the parties relating to the subject matter hereto and supersedes any oral or other written understanding. This contract only may be modified in writing executed by a duly authorized representative of Club, it being unequivocally clear that Club employees are not authorized to make any independent agreements with any one.
15. UNPAID BALANCES: You will not be permitted to use the club or its facilities until all fees are current. You are also obligated to pay any collection and/or legal costs incurred by Club for collection of any fees. Annual dues must be paid by 12:00 midnight on the anniversary date or club privileges will be suspended. If suspended, renewal will be based on current available packages and will require new initiation or sign up fees. Club reserves the right to charge balances and overdue balances to their current account under the Electronic Funds Transfer Authorization. If any check or credit card charge payable to Club is not honored, You will be assessed a $10 charge for each check and credit card rejected.
16. LOCKERS: Lockers are provided solely for Your benefit and convenience and must be emptied prior to exiting the Club. You shall be aware any articles left in a locker overnight will be discarded. Rental lockers cannot be placed on freeze. Locker Rental Fees are non-refundable. Club is not responsible for lost or stolen items or articles left in any lockers. I release Vibe Fitness Clubs and Club Owner of any and all claims, demands, suits, complaints, cause of action or any liability for loss, stolen or damage to my personal property while using a locker on the premises. Storage of illegal substances, firearms, and toxic or volatile chemicals is prohibited and punishable by law.
17. VALUABLES AND PERSONAL PROPERTY: You are urged to avoid bringing valuables onto club premises. Club shall not be liable for the loss of or theft of, or damage to, the personal property of member or guests, including items left in lockers, with the coat check or elsewhere in the club or facility.
18. MEMBERSHIP FREEZE POLICY: Members that have 1 year or greater memberships may put their membership on hold, in one-month increments, for up to three (3) calendar months. A fee of $20 will be charged per freeze request. Notice of intent to freeze one`s account must be submitted to Club via email at no less than seven (7) business days prior to the freeze date. The freeze request must state both the freeze start date and reactivation date. Members who provide insufficient notice cannot be guaranteed a timely stop on billing. Members will not be billed for memberships during the freeze months. Billing will resume automatically upon end of freeze months.
19. GROUP FITNESS / CLASS RULES: Allow enough time to sign in before each class. Do not enter a class late or leave early unless You give the instructor prior notice. If You are just starting Group Fitness / Class or have a pre-existing Injury or problems that prevent full participation, please discuss the situation with the Group Fitness instructor before class. Aerobics shoes must be worn in all Group Fitness classes.
20. DRESS CODE: Proper athletic attire and footwear required. No street clothes or dress shoes permitted in fitness area. Management has the right to prevent the use of any equipment if the proper attire is not worn.
21. PRICING: After the first 12 months of membership, Club reserves the right to increase the monthly or annual fee and will provide notice to You regarding any such change in pricing.
22. REVOCATION OF MEMBERSHIP: Club reserves the right to revoke and cancel this membership at any time for any reason, in which case You will, no later than fifteen (15) days after such cancellation, receive a refund of all monies paid pursuant to this Agreement (except initiation or signing fee), provided that Club may retain expenses incurred or the portion of the total price of this Agreement representing the services used or completed, and provided further, that Club may demand the reasonable cost of goods and services which You have consumed or wish to retain after cancellation.
23. PERSONAL TRAINING and SPA SESSSIONS: All sales of personal training and spa sessions are final and non-refundable. Personal Training and spa sessions expire 180 days from the date of purchase.
24. NON-VIBE FITNESS PERSONAL TRAINERS: Use of non-Vibe Fitness Personal Trainers in the Club is prohibited. Members may not personal train other members.
25. PARKING: For locations that offer parking only, If You have a 1 year or GREATER Membership, You may use our parking lot, on a first come first serve basis, based on availability, while using the Club or facility for a maximum of 2 hours subject to the following rules: a. Membership must be paid to date and Your vehicle must have a current, unexpired Club Parking Pass CONSPICUOUSLY displayed on the front windshield of Your vehicle. b. Make, Model and Plate of vehicle must be registered with Club. c. You shall notify Club of any replacement vehicles and receive a temporary pass for said vehicle. d. You must comply with all club / facility rules regarding procedure, security, safety, and preservation of the club / facilities. e. Parking privileges may be revoked at anytime, with or without cause, without any credit or abatement to Your membership due and fees. f. TOWING: IF YOU FAIL TO STRICTLY ADHERE TO THE ABOVE TERMS, CLUB SHALL HAVE THE RIGHT, WITHOUT FURTHER NOTICE TO YOU TO HAVE YOUR VEHICLE TOWED. YOU SHALL BE RESPONSIBLE FOR ANY AND ALL COSTS INCURRED WITH THE TOWING OF YOUR VEHICLE. g. You understand and expressly agree that the Club is not responsible for loss or damage to any vehicle or its contents by fire, vandalism, theft or any other cause, nor for loss, damage or personal injury of any nature. Club shall have no duty to provide security, and expressly does not assume any obligation to provide for the security of the parking area or to protect individuals using the parking area, or vehicles or property in the parking area, from criminal activities. You are parking at Your own risk and shall have automobile insurance to protect Your vehicle from any damages. h. You shall indemnify, defend and hold the Club harmless from and against any and all claims, actions, liability, cost, expenses and damages of every kind and nature, including reasonable attorney`s fees, arising from use of the parking area.
24. Copyright and Reproduction. The copyright of any photographs, video and footage taken within Vibe Fitness Clubs, shall belong to the Club. The sale, publication, or any other commercial use of the aforementioned content, directly or indirectly, is strictly prohibited without the prior written consent of Club. This provision also encompasses social media, including but not limited to, Facebook, Instagram, Twitter, and any blog or anything of the like.
Members hereby authorize Vibe Fitness Clubs, the Club, and any of Vibe Fitness or the Club’s contracted videographer’s, photographer’s, marketing agents, public relations firms, social media firms, including without limitation Vibe Fitness’s or the Club’s officers, employees, independent contractors and subcontractors to record and photograph the Member’s image and/or voice for use by the Vibe Fitness or the Club for purposes that include, but are not limited to the following initiatives: social media, website promotions, e-mail marketing campaigns, informational materials, quality assurance, recruiting, advertising and marketing, at Vibe Fitness’s or the Club’s sole discretion. Member specifically acknowledges and agrees that any photo and/or video appearance of him/her may be displayed online and used for promotional purposes and/or in any other manner or medium and for any purpose desired by Vibe Fitness or the Club. Member understands and agrees that audio, video, film and/or print images may be used, edited, duplicated, distributed, reproduced, broadcast and/or reformatted in any form and manner without payment of fees to the Member or to anyone else on the Member’s behalf forever, and as a Member, I hereby relinquish all right, title and interest therein to Vibe Fitness or the Club. Member hereby releases Vibe Fitness Club’s and/or the Club of if videographer’s, photographer’s, marketing agents, public relations firms, social media firms, including without limitation Vibe Fitness or the Club’s officers, employees, independent contractors and subcontractors from any and all liability relating to the taking, reproduction and/or use of such photographs, video images and/or sound recordings.
23. WAIVER OF LIABILITY: Member assumes full responsibility for his or her use of the facility and releases Vibe Fitness and/or the Club Owner from any and all claims, including those caused in whole or in part, by the negligence of Vibe Fitness and/or the Club Owner and shall indemnify Vibe Fitness, the owner of the club location the Member is utilizing, its affiliates, agents and employees against any and all liability arising out of use of the facilities.
For purposes of this Agreement, the Club shall mean the LLC or Entity which owns the location facility operating under the Vibe Fitness Brand. Vibe Fitness Clubs shall mean all locations operating under the Vibe Fitness Brand pursuant to a license or franchise agreement between such independent location and the Vibe Brand, to include without limitation Vibe Fitness IP LLC, it affiliates, related companies, officers, directors and employees.
I understand and acknowledge that participation in the Kids Zone program involves inherent risks, including but not limited to: risk of injury from physical activities, interaction with other children, use of play equipment, toys, and other activities. I understand that despite reasonable safety measures, accidents and injuries can occur.
In consideration for my child’s participation in the Kids Zone program, I, on behalf of myself, my child, and our heirs, executors, and assigns, hereby WAIVE, RELEASE, and DISCHARGE the facility, its owners, operators, employees, agents, and representatives from any and all liability, claims, demands, actions, or causes of action arising out of or related to any loss, damage, or injury, including death, that may be sustained by my child or me while participating in the Kids Zone program or while on the premises, to the fullest extent permitted by law.
I agree to INDEMNIFY and HOLD HARMLESS the facility from any loss, liability, damage, or cost that may arise from my child’s participation in the Kids Zone program, including attorney’s fees and court costs.
PARENTAL AGREEMENT & CONSENT
By signing below, I agree to the following:
- All information provided in this form is true, accurate, and complete, including my child’s personal information, emergency contacts, allergies, and medical conditions.
- I give my child permission to participate fully in the Kids Zone program under staff supervision.
- I understand and agree to comply with all Kids Zone rules, policies, and procedures as outlined in this document and as may be amended from time to time.
- I authorize the facility and its staff to obtain emergency medical care for my child if necessary. I understand the facility will attempt to contact me immediately in a medical emergency, but if I cannot be reached, I authorize staff to consent to emergency medical treatment, including hospitalization and surgery. I agree to be financially responsible for any medical expenses incurred.
- I grant permission for photographs or video recordings of my child taken during Kids Zone activities to be used for promotional, marketing, or social media purposes, and for safety. I understand I will not receive compensation for such use.
- I agree to pay all applicable fees according to the published fee schedule. I understand payment is required whether or not my child attends reserved sessions.
- I will reserve Kids Zone access at least 48 hours in advance and will promptly cancel if my child cannot attend. I understand that uncancelled reservations may be subject to a $10.00 fee per child.
- I will remain in the facility at all times while my child is in the Kids Zone and will keep my mobile phone with me, responding immediately if paged.
- I will notify staff immediately of any changes to my child’s health, behavior, emergency contact information, or other relevant circumstances.
- I will present valid photo identification at check-in and check-out. I understand photos will be taken with my child for security purposes.
- I will accompany my child to and from restrooms. I understand staff are not permitted to escort children to restrooms.
HOURS OF OPERATION & FEES
L.I.C. 10-04 Borden Avenue, LIC, NY 11101
Operating Hours:
- Monday – Friday: 4:30 PM – 9:00 PM*
- Saturday: 10:00 AM – 2:00 PM*
Fee Schedule:
- Monthly Membership: $40.00 per month per child (unlimited visits)
- Late Cancellation Fee: $10.00 per child for cancellations made less than 48 hours before scheduled time
B.Q.E. 2650 BQE West, Woodside, NY 11377
Operating Hours:
- Monday – Friday: 4:30 PM – 9:00 PM*
Fee Schedule:
- Monthly Membership: $40.00 per month per child (unlimited visits)
- Late Cancellation Fee: $10.00 per child for cancellations made less than 48 hours before scheduled time
*or as otherwise posted on the Vibe Fitness App.
RULES & POLICIES
Eligibility Requirements:
- Children must be between 2 and 12 years of age
- All children must be fully potty-trained (diapering services are not provided)
- Maximum visit duration: 2 hours per day
- Reservations required at least 48 hours in advance (walk-ins not accepted)
Check-In/Check-Out Procedures:
- Valid photo ID and membership verification required
- Parent/guardian must carry mobile phone at all times while in facility
- Children will only be released to the parent/guardian who checked them in
Permitted & Prohibited Items:
- Permitted: Water and beverages in sealed containers
- Not Permitted: Food, personal toys, bicycles, scooters, strollers, or personal items of any kind
- Only authorized staff and parents/guardians are permitted in the Kids Zone area
HEALTH & SAFETY POLICIES
Illness Policy:
To protect the health of all participants and staff, children with the following conditions will not be admitted:
- Fever above 99°F within the past 24 hours
- Contagious or communicable diseases (flu, measles, mumps, rubella, chicken pox, COVID-19, etc.)
- Infected eyes, skin rashes, or open sores
- Vomiting, diarrhea, or stomach illness within the past 24 hours
- Severe cold symptoms with heavy congestion, persistent cough, or difficulty breathing
- Any condition that prevents the child from comfortably participating in activities
If a child becomes ill while in the Kids Zone, parents will be paged immediately. The child will be separated from other children and kept comfortable until pickup.
Medication: Staff are not authorized to administer any medications, including over-the-counter medications.
Allergies:
Parents must inform staff in writing of any allergies or medical conditions. While we will make reasonable accommodations, we cannot guarantee an allergen-free environment.
Emergency Procedures:
In the event of a medical emergency, staff will call 911 if emergency care is needed and will immediately contact parents/guardians and emergency contacts. Basic first aid will be administered as needed by trained staff. The facility maintains a first aid kit and AED (Automated External Defibrillator) on premises.
EMERGENCY EVACUATION:
In the event of an emergency requiring evacuation of the Kid`s Zone:
- All children will be escorted to the primary assembly point located outside the main entrance of Vibe Fitness. If this location is deemed unsafe, children will be relocated to one of the following secondary sites:
B.Q.E. 2650 BQE West, Woodside, NY 11377
114th Precinct Police Station located at 34-16 Astoria Blvd., Queens, NY, 11103
FDNY Engine 263 / Ladder117 located at 42-08 Astoria Blvd S, Astoria, NY 11103
L.I.C. 10-04 Borden Avenue, LIC, NY 11101
108th Precinct Police Station located at 5-47 50th Ave, Long Island City, NY 11101
FDNY Engine 258 / Ladder 115 located at 10-40 47th Ave, Long Island City, NY 11101
- If necessary, Vibe Fitness staff will assist with transporting children by vehicle to the designated secondary locations. The first priority is to move all children away from danger as safely and quickly as possible.
- Each child will have an emergency contact card on file containing the child`s name, emergency phone numbers, and authorized contacts. This card will be taken during evacuation, and parents or guardians will be contacted for pickup as soon as it is safe to do so.
IMPORTANT DISCLOSURES
Service Description:
THE KIDS ZONE IS NOT A LICENSED DAYCARE OR CHILDCARE FACILITY. It is a supervised children’s activity area provided as a member amenity. The Kids Zone is not subject to daycare licensing requirements or regulations.
What Staff Will Do:
- Supervise children and maintain a safe, clean environment
- Facilitate age-appropriate activities and play
- Monitor children’s safety and well-being
- Provide basic first aid if needed
- Contact parents immediately if concerns or issues arise
What Staff Will NOT Do:
- Change diapers or provide toileting assistance
- Feed children or prepare meals/snacks
- Provide homework help or educational tutoring
- Administer any medications
- Escort children to restrooms
- Provide one-on-one specialized attention or care
Communication Policy:
We maintain an open-door policy. Parents are welcome to observe the program at any time. Feedback and suggestions are always encouraged.
Child Protection:
Staff are trained to recognize signs of child abuse or neglect. If staff suspect abuse, they are required by law to report suspected abuse to management, law enforcement, and the New York State Office of Children and Family Services, and to document observations and actions taken.
No Smoking: Smoking and use of tobacco products (including e-cigarettes) are strictly prohibited in all areas of the facility.
Termination of Services:
The facility reserves the right to terminate Kids Zone privileges for:
- Non-payment of fees or multiple payment issues
- Three or more no-shows without proper cancellation
- Repeated violations of Kids Zone rules and policies
- Aggressive or disruptive behavior that poses a safety risk
- Failure to respond to staff pages or abusive behavior toward staff
LEGAL PROVISIONS
Governing Law: This agreement shall be governed by and construed in accordance with the laws of the State of New York.
Severability: If any provision of this agreement is found to be unenforceable or invalid, the remaining provisions shall continue in full force and effect.
Entire Agreement: This document constitutes the entire agreement between the parties regarding the Kids Zone program and supersedes all prior agreements or understandings.
Amendments: The facility reserves the right to amend these policies at any time. Parents will be notified of material changes in writing.
SIGNATURE & ACKNOWLEDGMENT
I HAVE CAREFULLY READ THIS ENTIRE DOCUMENT. I UNDERSTAND THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT. I UNDERSTAND THAT I AM GIVING UP SUBSTANTIAL RIGHTS, INCLUDING MY RIGHT TO SUE. I ACKNOWLEDGE THAT I AM SIGNING THIS AGREEMENT FREELY AND VOLUNTARILY, AND INTEND MY SIGNATURE TO BE A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW.